2018 Club AGM minutes

Club news May 25, 2018

Thursday 24th May 2018

1. Attendence

Julian Diamond, Ben Aird, Paul Graham, Robert Calhoun, Mark Gratton, Ian Collier, Chris Boylett, Ravi Lobo, Jon Stone

Committee - Gary Neville , Nick Rowe, Owen Delaney, Louise Atkinson, Ian Fullen

Members – Rodney McCulloch, Will Rawling, Ciaran Murphy, Rob Jones, Dam Domeniconi, Aaron Chai, Colin Haylock, Clayton Bannon, Ioan Smith, Stewart Curtis, Charlie Chandler, Oliver Edwards , Tom Cassidy, Colin Haylock.

2. Chairman’s Welcome

Gary Neville (Chair) welcomed everyone to the first ever SHAEF annual general meeting and confirmed the meeting was quorate. He introduced the committee present and explained that Paul Graham has now joined the club and committee and has been appointed as welfare officer.

3. Annual Report

The report has been distributed to members before the meeting and Gary talked through some of the highlights of our first year. He spoke of the process of affiliation and EA membership. The club has been represented in numerous events from beer miles to ultra-marathons. The report was duly proposed seconded and accepted by the members.

4. Treasurers Report

Ian Fullen (Treasurer) reported have set up a club bank account with Nat West as part of the affiliation process. Up to 31/3/18 we had seen £1,500 of club kit purchases, 27 members had joined with a combination of SHAEF and EA memberships plus Green Belt costs. Full accounts will be sent to all members. The accounts were duly proposed, seconded and accepted by the members.

5. Membership

Louise Atkinson (Membership Secretary) reported we now have 32 members – 29 male, 3 women. 20 1st claim, 4 2nd claim and 3 SHAEF only with 3 waiting for EA transfer and 1 further in the process. It was discussed that the club needs to work on attracting more women members – ideas including ‘bring a friend evenings’. If anyone is interested they can e-mail Louise directly. Another SHAEF pacing day was recommended. It was re-iterated at present time we would stick with over 18 members only for the current time. It was agreed that the club needs to diversify as a priority. It was also mentioned with some more proactive advertising with a newcomers event to follow. The committee will discuss this at the next meeting.

6. Kit / Website

Owen Delaney (Kit / Communications) reported the website had been a success especially the run reports – any items to Owen. The google group distrubtion list is no longer used as such and will now be used for mailing. There was great feedback on the website and the importance of keeping this up to date was stressed along with other social media channels. A large kit order had been placed earlier this year and then when team shop is set up there will be a link from our website to order individual items from a SHAEF portal. There are other options including Hugga.

7. Election of Officers

The committee was proposed, seconded and duly re-elected.

8. Club Events / Strategy

• 26.2 Relay at Imber Court – 26th June – Rodney McCulloch offered to arrange
• Nonsuch Park relay in July
• Stragglers River Relay – 3rd September

It was suggested that the members future events calendar should be recreated.

Offers to arrange a team should be sent to Nick Rowe.

The possibility of arranging our own events was discussed though it was noted that it was a huge undertaking in terms of arrangements.

9. AOB

The SHAEF shield was awarded for the spring season and this was given to Will Rawling for his VMLM efforts and winning a Green Belt Relay stage. There was also a special prize for Gary Neville for breaking 2 stage records in the Green Belt Relay.

As part of the EA affiliation we have a London Marathon Place. It was decided that a draw would be held from qualifying 1st claim SHAEF members as at the date of the AGM who EA members and had received an unsuccessful notification would be held.